Branding & Marketing Administrative Coordinator

The award-winning Las Vegas-Clark County Library District is currently hiring for a Branding & Marketing Administrative Coordinator.

GENERAL SUMMARY

Under general supervision of the Branding & Marketing (BAM) Director or designee, the Branding & Marketing Administrative Coordinator provides administrative and operational support to ensure the effective functioning of the BAM department. This position is responsible for coordinating purchasing, vendor communication, inventory management, budget tracking, and general department logistics. Serves as a key liaison between the department and internal staff, vendors, and outside agencies, ensuring efficient operations and consistent support for marketing initiatives and events.  

Description of hours and wages:

The pay range for this position is $30.95 to $41.47 per hour. Pay typically begins at the minimum of the pay range, and employees are eligible for annual merit and COLA  increases per District policy.

This is a part-time (19 hours per week), FLSA non-exempt position.

Application Deadline:

The application deadline for this position is 11:59 p.m. on Friday, September 5, 2025. To be considered for this position, applications must be submitted prior to this deadline.

We anticipate interviewing for this position on or around September 23, 2025.

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. 1. Maintains or assists in maintaining the department's budget, including tracking expenditure authorizations, maintaining balances, reviewing invoices for accurate billing, approving invoices for payment, and resolving invoice discrepancies with vendors.
   2. Prepares, authorizes, and processes purchase orders and payments; coordinates related services and work.
   3. Assists in researching vendors to obtain comparative pricing, and maintains current and accurate vendor contracts and insurance files.
   4. Manages inventory and distribution of departmental and District supplies and materials, including marketing items, office and print supplies, library cards, and swag. Coordinates ordering, distribution, and fulfillment in collaboration with internal staff and branch libraries.
   5. Works closely with printing vendors and places orders for signage and other promotional materials.
   6. Maintains department records, including digital and print files, purchase orders, vendor contracts, and departmental files; ensures filing systems are current and well-organized.
   7. Compiles, prepares, and distributes general correspondence, memos, agendas, minutes, reports, invoices, and other relevant materials.
   8. Assists with proofreading written and visual materials.
   9. Assists with the assignment and scheduling of work orders.
   10. Resolves a variety of routine and non-routine administrative or personnel issues, escalating complex matters as needed.
   11. Schedules meetings, interviews, equipment repair and service, and other department needs as assigned.
   12.  Acts as a liaison between the department and external agencies; communicates regularly with staff, management, vendors, and the public in person and by phone.
   13. Performs other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

EDUCATION:

Required: Bachelor’s degree in Marketing, Communications, or related field .

Preferred: N/A.

EXPERIENCE:

Required: Four (4) years of increasingly responsible administrative or operational support experience in a marketing, communications, or public sector environment .

Preferred: Experience in project management.

PHYSICAL REQUIREMENTS:

Essential and marginal functions may require standing and walking, frequent light lifting (5 - 10 pounds); occasional moderate lifting (11 - 20 pounds); bending, stooping, reaching, and pushing; minimal dexterity in the use of fingers, limbs, or body in the operation of office equipment; utilizing a keyboard, and sitting, or standing for extended periods of time. Tasks require visual perception, audio perception, and oral communications ability. Tasks may require infrequent exposure to adverse environmental conditions.

*PLEASE NOTE: Meeting these posted qualifications does not necessarily guarantee an interview.

This is a part-time position, scheduled to work 19 hours per week. The role is anticipated to be scheduled Mondays through Thursdays, typically between the hours of 8:00 AM and 5:00 PM.

*This schedule may be subject to change based on the needs of the Library District.