Administrative Assistant - Financial Services

The award-winning Las Vegas-Clark County Library District is currently hiring for an Administrative Assistant  with the Financial Services Department. 

GENERAL SUMMARY

Under direction of the assigned Chief Financial Officer (CFO), this Administrative Assistant position performs administrative duties for the Financial Services Department. 

Description of hours and wages:

The pay range for this position is $23.93 to $32.07  per hour. Pay typically begins at the minimum of the pay range, and employees are eligible for annual merit and COLA  increases per District policy.

This is a full-time (40 hours per week), FLSA non-exempt position.

Application Deadline:

The application deadline for this position is 11:59 p.m. on Wednesday, December 4, 2024. To be considered for this position, applications must be submitted prior to this deadline.

We anticipate interviewing for this position on or around December 18, 2024.

ESSENTIAL DUTIES & RESPONSIBILITIES: 

1. Provides administrative support to the assigned Department Head, Manager, or Director while maintaining confidentiality.

2. Prepares and proofreads correspondence, memos, agendas, minutes, reports, and other documents for accuracy and completeness.  

3. Creates and maintains database files, inputs and retrieves data using a personal computer, and maximizes office productivity through software applications.  

4. Compiles, prepares, and distributes reports, agreements, invoices, and relevant materials, ensuring proper record keeping and filing systems.  

5. Schedules meetings, including planning and coordinating Board of Trustees sub-committee meetings.  

6. Handles inquiries and complaints via telephone and electronic communications, providing assistance or directing messages as necessary.

7. Provides technical and administrative information related to the assigned department and acts as a liaison with outside agencies. 

8. Sorts and distributes incoming and outgoing department mail, maintains office supply inventory, and orders supplies as needed, ensuring essential equipment is operational.

9. Interacts with district-wide staff, management, vendors, and the public, utilizing various office equipment and communication tools.  

10. Performs other duties as assigned.

COMMITMENT TO DIVERSITY: 

The successful candidate will demonstrate support for diversity, equity and inclusiveness (D.E.I.), as well as participate in maintaining a respectful and positive work environment. All applicants will be considered for employment without bias. All ethnicities, race, color, religion, sex, sexual orientation, gender identity, national origin, ages, veterans or disability status are encouraged and welcomed to apply.

KNOWLEDGE, SKILLS, AND ABILITIES:

EDUCATION:

          Required: High School Diploma, General Equivalency Diploma (GED), or equivalent.

          Preferred: Associate’s Degree in Business Administration, Management, or related field. 

EXPERIENCE:

         Required: One (1) year general office support (filing, reception, data entry, etc.).

         Preferred: Office support experience in a government or non-profit setting, and/or experience with processing invoices, tracking expenses, or assisting with budget preparation.

PHYSICAL REQUIREMENTS:

Work is primarily performed in an office setting.  Ability to regularly lift up to 10 pounds and occasionally lift up to 40 pounds, and occasionally lifting and/or carrying such articles as books, files, laptops or electronic devices. Frequent bending, stooping, reaching, and pushing; minimal dexterity in the use of fingers, limbs, or body in the operation of office equipment; utilizing a keyboard, and sitting, or standing for extended periods of time is often necessary to carry out job duties. 

*PLEASE NOTE: Meeting these posted qualifications does not necessarily guarantee an interview.

Monday: 8:30 AM - 5:00 PM

Tuesday: 8:30 AM - 5:00 PM 

Wednesday: 8:30 AM - 5:00 PM 

Thursday: 8:30 AM - 5:00 PM 

Friday: 8:30 AM - 5:00 PM 

*This schedule may be subject to change based on the needs of the Library District.

•Medical, dental, vision, and life insurance insurance.

•Nevada Public Employees Retirement System (PERS).

•14 paid holidays, plus 1 additional floating holiday per year.

•Paid vacation (18 days per year) and sick time (12 days per year).

•Tuition reimbursement.

•And more. For more details about employee benefits, please see https://thelibrarydistrict.org/benefits/